Help for managing your email

So far we've looked at Managing Email and getting stuff done and Writing emails properly - saving yourself and other people time, so I thought I'd offer a little more help in the war against declaring e-mail bankruptcy: you don't need to do this the hard way - you can cheat and get help!

I'm an MS Outlook user because:
  1. I manage several email accounts so a mail client is easiest in order to have everything in one place;
  2. I want access to my email online and offline;
  3. I always have used it so I'm familiar with the tool i.e. I'm productive with it; and
  4. It has been the corporate standard of the all the companies I've worked at.
There are some pretty cool Outlook features such as being able to find all messages in a thread, that when used, can seriously cut down your inbox.

The news that Gmail will soon have an offline client means users can then bolt on a few tools, such as Xoopit, to assist them.

Yahoo! Zimbra Desktop could be useful... I haven't used it before, so if anyone has comments on it, feel free to do so.

Postbox looks quite interesting so I've signed up for the beta of that... but I can't tell from their website if it is an add-on and if it works with MS Outlook. I guess I'll find out.

A tool I have used is Xobni (inbox spelt backwards). It is an Outlook plug-in that saves you time finding email conversations, contacts and attachments. I used a beta version about 9 months ago and did find some tools to be more helpful than others. For instance, Xobni automagically extracts a contact's phone number from their signature - very cool!

I did uninstall the beta because I found with Windows Search, Google Desktop AND Xobni's search all running, my laptop ran like the proverbial dog, but perhaps the current release has solved that issue.

See Xobni's product demo'd here:

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posted by Lee Gale @ 11:37 PM,

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